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ADA's 78th Scientific Sessions is now closed. Thank you for joining us in Orlando, FL.

Continuing education certificates are provided to registered attendees based upon completion of the online evaluation, which was emailed to all registered attendees. The evaluation system will be available through July 27, 2018.

For questions, please contact professionaleducation@diabetes.org.

 
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Find FAQ answers online 24/7, or contact us:

FAQ/Contact Support

ADA Registration & Hotel Support Center

Phone (Mon-Fri 9am-9pm ET)

(866) 290-9910 (US & Canada)
(415) 268-2086 (International)

Fax

(415) 293-4073

 
Register and Book Your Hotel Room Today for ADA's 78th Scientific Sessions

Where: Orange County Convention Center (West Concourse), Orlando, Florida, USA

When: Friday, June 22, 2018 (beginning at 11:30 a.m.) through Tuesday, June 26, 2018 (concluding at 12:15 p.m.)

Registration and housing should only be reserved through ADA's official registration and housing provider, CMR. If you do not see this logo then they are not our official provider.

For Students/Residents/Fellows, Groups, Exhibitors, and Press, please refer to the "Other Attendees" tab.

ADA HOUSING IS NOW CLOSED: Please contact your Hotel directly for changes or cancellations.

Still need a hotel? Consider making your reservation through the ADA Overflow Hotel Booking Site. Great rates and hotels may still be available nearby.

Please note that the Shuttle Buses will not be servicing hotels that are not part of the Official ADA Hotels.

Attendee Registration and Housing Desks will be located on the Level 1 Lobby in the West Concourse of the Orange County Convention Center.

Registration/Housing Hours

Thursday, June 21st: 3:00 p.m. – 7:00 p.m.
Friday, June 22nd: 9:00 a.m. – 6:30 p.m.
Saturday, June 23rd: 7:00 a.m. – 6:30 p.m.
Sunday, June 24th: 7:30 a.m. – 5:00 p.m.
Monday, June 25th: 7:30 a.m. – 4:00 p.m.
Tuesday, June 26th: 7:30 a.m. – 10:30 a.m.

Housing Desk Telephone Number (during the above dates and times):

407-685-4005

Important Dates

Thursday, March 8, 2018: Early Bird Registration Deadline, last day to receive a full refund (less $50 administrative fee)

Thursday, May 10, 2018: Advance Registration Deadline, last day to cancel and receive a partial refund (50% of registration fee)

Thursday, May 10, 2018: Group Rooming List Deadline

Friday, May 25, 2018: Deadline to Reserve Housing

Friday, June 1, 2018: Deadline to Register by Mail

Thursday, June 21, 2018: Registration Opens in Orlando

For faster processing and to receive immediate email confirmation of your registration and hotel reservation we encourage you to register and book online.

Registration Forms

Registration Form

Hotel Reservation Forms

Hotel Reservation Form

Hotel Map and Rates

Hotel Suite Request Form

Group Housing (10 rooms or more)

Group Housing (9 rooms or less)

Exhibitor Housing (10 rooms or more)

Exhibitor Housing (9 rooms or less)

Registration Changes or Cancellations

Name changes and substitutions are not permitted.

All cancellations and refund requests must be made in writing and submitted by sending us a message through the ADA Registration and Hotel Support Center or faxed to (415) 293-4073.

For a full refund of the registration fee (less a $50 administrative fee) cancellation requests must be received by March 8, 2018.

Cancellation requests received between March 9, 2018 and May 10, 2018 will receive a refund of 50% of the registration fee.

Cancellation requests received after May 10, 2018 will not receive a refund of the registration fee.

ADA Research Foundation donations, Membership fees and the Diabetes Is Primary pre-conference are non-refundable.

DiabetesInsight subscription cancellations cannot be processed by ADA Registration. Please contact them directly for assistance.

Webcasts, 5K@ADA T-Shirts, City Pins, Annual Review of Diabetes, and Shuttle Passes will be fully refundable if cancelled by June 14, 2018.

All attempts will be made to process refunds within 30 days of cancellation.

Hotel Changes and Cancellations

After May 25, 2018, ADA Housing will continue to process reservations and changes subject to hotel availability.

Individual Attendees: Reservations must be cancelled at least 72 hours prior to your scheduled arrival to avoid penalty charges. If you do not cancel your reservation in time or fail to check in on the scheduled date of your arrival your credit card will be charged in the amount of one night's room and tax or your check deposit will be forfeited. Your reservation will also be cancelled for the remainder of the stay.

Attendee Groups (10 or more rooms): Groups must actualize 80% of the contracted block to avoid attrition penalties. For an entire room block cancellation, please refer to your Group Booking contract for details on the fees due.

Students / Residents / Fellows

Students, Residents and Fellows must submit proof of status attesting to current enrollment as a student, employment as a resident or appointment as a fellow in order to receive discounted registration fees.

One of the following must be submitted.

* Student/Resident ID that has an expiration date. If your Student/Resident ID does not have an expiration date on it, you may send a copy of it along with your transcript, or letter of acceptance from your educational institution or Resident program.

OR

* A dated letter from your institution on letterhead, signed by an advisor or department head showing that you are currently enrolled as a student, employed as a resident, or have a fellowship.

To request a discount on registration, please submit your proof of status by sending us a message through the ADA Registration and Hotel Support Center or fax to (415) 293-4073. Upon receipt and verification of your proof of status you will be sent an Invitation Code via email to register and book your hotel online.

Group Registration

Group Registration is available to groups of 10 or more attendees. Download the contract and submit the completed form by sending a message through the ADA Registration and Hotel Support Center or by fax to (415) 293-4073. Once received, your submission will be acknowledged within 24 business hours via a welcome letter, including a spreadsheet for submitting names and further instructions.

Group Housing

To request a block of two or more rooms, submit your request online or download the appropriate Group Housing Form (see Forms tab) and send the completed form via fax to (415) 293-4073.

International Group Housing

CMR's Global Group Services division is proud to offer all-inclusive group housing packages (for 5 rooms or more) to international attendees. Please visit the Global Group Services website for more information about ADA packages.

Exhibitor Registration

Exhibitor registration will open on Monday, February 5, 2018. At that time, the Authorized Exhibitor Contact Personnel (as provided on the Exhibit Space Application) may register their Company's Booth Staff and/or Corporate Delegates using the User ID and Password provided by ADA Registration.

Exhibitor Housing

Exhibitors may reserve individual rooms (9 rooms or less) online (starting December 19th) or may submit an online request for blocks of 10 rooms or more. All block requests will be taken on a first-come, first-served basis.

To reserve rooms, submit a request online or download the appropriate forms visit the Exhibitor Housing website.

Media / Press

Credentialed members of the media may submit a request for complimentary registration to attend ADA's 78th Scientific Sessions, but are required to provide ADA staff with a copy of press credentials and letter of assignment prior to being confirmed as registered press.

Qualified media outlets must be represented by editorial staff, not advertising or marketing staff. Publishers will not be considered part of the editorial staff. Media registration is limited to 2 individuals per outlet.

To request a complimentary registration please read through the new policies and requirements Guidelines for Press and Media and on the form you will find a link where you can submit your request. Once approved you will be provided with an invitation code so you can register and book your hotel online. If you have any questions contact press@diabetes.org.

 

The American Diabetes Association has partnered with Convention Management Resources as the official provider of Registration and Housing services for the 78th Scientific Sessions.

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